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Viterbi Network Storage

Viterbi Network Storage

Viterbi Network Storage is a resource provided to ensure secure locations where Viterbi faculty and staff may store current, work-related documents.  Prudent use of this resource ensures that everyone has the storage they need to execute their daily tasks and maintain documents.  All users are responsible for managing this resource, which includes deleting obsolete files and non-essential files to keep storage utilization at a minimum.  Personal media files such as music files, personal pictures, or video clips are not to be stored on network storage.
Viterbi IT backs up network storage nightly and maintains an off-campus backup to assure that files can be retrieved in the event of a local disaster.  Once each month, a single copy is retained replacing the previous month’s copy.  No backups are kept longer than one month unless special arrangement is made with Viterbi IT.
The Viterbi School allocates a specific amount of network data storage to meet the needs of individuals and departments. Currently, 10GB of storage for staff and 40GB for faculty.  Storage quotas for departments vary depending on department size.  Requests for quota increase may be accommodated on the basis of legitimate business need, and availability of resources.
Faculty and staff in AME and EES departments should refer to their respective department IT for an equivalent level of service and availability. 
Quotas (for users supported by Viterbi IT) are as follow:

Affiliation
Storage Quota
Faculty - ASTE, BME, CEE, CHEMS, CS, EEP, ISE, EWP and ITP   40 GB  
Staff - Office of Dean, ASTE, BME, CEE, CHEMS, CS, EEP, ISE, EWP and ITP   10 GB  
Faculty - AME and EES   Please refer to department IT for details
Staff - AME and EES   Please refer to department IT for details

 
Network Storage Access
Viterbi Network Storage can be accessed via a web gateway to VSoE Secure FTP server at this link:
http://vsoesftp.usc.edu
A computer using a web browser (tested with Firefox, Internet Explorer and Safari) with Java installed / enabled is required.  You will need to supply your Viterbi network user credentials to log in.  If you do not know what your VSOE account is, please contact the Viterbi IT Service Desk at 213-740-0517 or via email at engrhelp@usc.edu.
You may also use a secure FTP client such as FileZilla (for Windows computer) or Fetch (for Mac computer) to access the server.  FileZilla and Fetch applications may be downloaded from: http://software.usc.edu
 
Information you will need for your FTP client:
Host Name: vsoesftp.usc.edu
User Name: Your Viterbi username
Password: Your Viterbi password
Port Number: 22
The following is a list of top level network folders on Viterbi Network Storage accessible to authorized users:
\Office-of-the-Dean
                This is the root level shared storage for various departments within the Office of the Dean.
 
\Academic
                This is the root level shared storage for academic departments.  Beneath this folder are subfolders reserved for active file storage and file sharing within departments.  Departments are allocated between 250 and 400 GB of network drive space.  Current list of departmental shared folders:
ASTE
BME
CEE
CHEMS
CS
EEP
ISE
ITP
 
\VSoE-Common
                This folder provides file sharing among different departments.  It should be considered as a temporary storage area.  All users with a VSOE account have read and write privileges to this folder.  Files saved in this folder are NOT backed up.  Contents in this folder will be periodically purged as the space allocated is limited.
 
Network Drives
If your computer is regularly connected on the USC network, mapping a network drive to the network folder would be the most efficient method of accessing your files. 
For staff using a Windows computer administered by Viterbi IT, your network storage is automatically mapped to network drives upon login.  Faculty who are using Windows computer may opt in to map network drive.
The following is a list of the most commonly mapped network drives accessible to Viterbi staff and faculty:
The Z:\ drive is the departmental drive.  This drive serves as active file storage and file sharing within each department.  Departments are allocated 250 – 400 GB of network drive space.  On occasion an employee may also have an X:\ drive.  This drive is designated for an employee who is the member of one department but also needs to access file from another department’s Z:\ drive.  
The Y:\ drive is mapped to VSOE-Common network shared folder to provide for file sharing among different departments.
The U:\ drive is each user’s individual network drive.  Disk space on this drive is for storing university related information including instructional materials.  Staff employee is allotted 10GB of individual network drive storage; faculty is allotted 40GB.
Drive Charts:
U:\ Drive (Personal Folder/Drive) – Staff 10GB; Faculty 40GB

Suggested Uses
Not Intended For
Active file storage for individuals
Active file storage for departments
Course materials for current classes (faculty)
Archival course materials (faculty)
Critical individual document backup
Critical department document backup
Short term data transport
Department wide software
 
Department file sharing
 
Non-work related movies
 
Non-work related music
 
Non-work related pictures
 
System backups
 
Non-work related data files

 
Z:\ Drive (Department Folder/Drive): 250 – 400 GB
(Individuals linked to another department may also have the network drive X:\)
(Contents of this drive as well as access privileges vary between users and departments)

Suggested Uses
Not Intended For
Active file storage for departments
Active file storage for individuals
Administrative information storage
Critical individual document backup
Critical departmental document backup
Document archiving
Departmental file sharing
Non-work related movies
Active file storage for multi-departmental or school-wide committees file sharing
Non-work related music
Shared databases
Non-work related pictures
Sharing of multi-departmental software
System backups
 
Non-work related data files

 
Procedures
Employees and departmental representatives should review the contents of the drives they have access to and delete any files that are not allowed within this policy. Suggestions for reducing the size of the network drives include:
·         Remove personal files from all network drives
·         Remove outdated class materials that are no longer needed or have been replaced by new course materials on their U:\ drives.
·         Review with the departmental supervisor to identify any materials that should be removed from the departmental drive. If there are old materials that should be archived, the departments can send a request to the Viterbi IT Service Desk to arrange for archiving to separate storage media.
 
Use this guideline for your network drive mapping:

Network Drive Letter
Folder Path
Z
For staff in Office of the Dean:
 
For faculty and staff in academic department, type as appropriate for your department:
 
Y
U
For staff in Office of the Dean:
 
 
For faculty in academic department, type as appropriate for your department:
   \\vsoefs.vsoe.usc.edu\ITP\faculty\<your-username>
   \\vsoefs.vsoe.usc.edu\CS\faculty\<your-username>
 
 
For staff in academic department, type as appropriate for your department:
   \\vsoefs.vsoe.usc.edu\ITP\staff\<your-username>
   \\vsoefs.vsoe.usc.edu\CS\staff\<your-username>
 
 

 
 
The methods below summarizes the various ways (easiest method listed first) to access files on Viterbi Network Storage away from USC network.
 
Using a Windows computer from an off-campus location (not on USC network):
 
Method 1: Use a Java-enabled web browser such as Internet Explorer, Firefox, or Safari, to connect to http://vsoesftp.usc.edu. After login, navigate to the appropriate folder, transfer files between your local computer and the network storage as necessary.
 
Method 2: Use a SFTP client program such as FileZilla to connect to vsoesftp.usc.edu. After login, navigate to the appropriate folder, transfer files between your local computer and the network storage as necessary.
FileZilla can be downloaded at: http://software.usc.edu.
 
Method 3: Use Windows Remote Desktop Connect program to remote connect to your office Windows computer on USC network. Use the existing network drives if appropriate, otherwise, please follow these steps to map network drive:
First, click on the Computer shortcut from your desktop or from the Start Menu. In the toolbar you will find several buttons, including one called Map network drive.
Click on it and the Map Network Drive window will open. Select an appropriate drive letter for the connection, and then type the folder you want to connect to.
Please refer to Network Drive Mapping section for recommended drive letter and folder path.
Click on “Connect using a different user name” link. Type your assigned VSOE username (e.g., VSOE\johndoe) and password, and click on OK. Now you will return to the previous window. Click on Finish and the drive mapping will be created.
If you access the Computer shortcut again, you will see that a new drive having the letter you assigned is listed and you can access it at anytime while your Remote Desktop Connect session is active.
 
Method 4: VPN to USC network and then map network drive.
Use your USC NetLogin credentials to establish VPN connection to USC network, http://sslvpn.usc.edu. For more information about USC VPN, please refer to http://www.usc.edu/its/vpn/.
After establishing the VPN connection, please follow the steps outlined for Method #3 to perform network drive mapping.
If you access the Computer shortcut on your remote computer, you will see that a new drive having the letter you assigned is listed and you can access it at anytime while your VPN connection is active.
 
Using a Mac computer from an off-campus location (not on USC network):
 
Method 1: Use a Java-enabled web browser such as Internet Explorer, Firefox, or Safari, to connect to http://vsoesftp.usc.edu. After login, navigate to the appropriate folder, transfer files between your local computer and the network storage as necessary.
 
Method 2: Use a SFTP client program such as Fetch to connect to vsoesftp.usc.edu. After login, navigate to the appropriate folder, transfer files between your local computer and the network storage as necessary.
Fetch can be downloaded at: http://software.usc.edu.
 
Method 3: Use Microsoft Remote Desktop Connection Client for Mac program to remote connect to your office Windows computer on USC network. Use the existing network drives if appropriate, otherwise, please follow these steps to map network drive:
First, click on the Computer shortcut from your desktop or from the Start Menu. In the toolbar you will find several buttons, including one called Map network drive.
Click on it and the Map Network Drive window will open. Select an appropriate drive letter for the connection, and then type the folder you want to connect to.
Please refer to Network Drive Mapping section for recommended drive letter and folder path.
Click on “Connect using a different user name” link. Type your assigned VSOE username (e.g., VSOE\johndoe) and password, and click on OK. Now you will return to the previous window. Click on Finish and the drive mapping will be created.
If you access the Computer shortcut again, you will see that a new drive having the letter you assigned is listed and you can access it at anytime while your Remote Desktop Connect session is active.
 
Method 4: Use Apple Remote Desktop program to remote connect to your office Mac computer on USC network. Use the existing mounted network drives if appropriate, otherwise, please follow these steps to mount network drive:
Press Command-K to connect to a server. If you are faculty and staff in Viterbi academic department, type in the Server Address field as appropriate department abbreviation, such as:
smb://vsoefs.vsoe.usc.edu/
smb://vsoefs.vsoe.usc.edu/BME
smb://vsoefs.vsoe.usc.edu/CEE
smb://vsoefs.vsoe.usc.edu/CHEMS
smb://vsoefs.vsoe.usc.edu/EEP
smb://vsoefs.vsoe.usc.edu/ISE
smb://vsoefs.vsoe.usc.edu/ITP
smb://vsoefs.vsoe.usc.edu/CS
 
When click Connect, you shall be prompted for your Viterbi login credentials.
Select Connect as “Registered User”
Name: vsoe\<your-username>
 
At this point, you will be prompted to select the volumes you want to mount… if you do not find your user folder please advise Viterbi IT Service Desk so we can turn on network share to your user folder.
You should now see a new network volume appears on desktop of your office Mac computer.
 
Method 5: VPN to USC network and then map network drive.
Use your USC NetLogin credentials to establish VPN connection to USC network, http://sslvpn.usc.edu.  For more information about USC VPN, please refer to http://www.usc.edu/its/vpn/.
After establishing the VPN connection, please follow the steps outlined in previous section to mount network drive.
You should now see a new network volume appears on desktop of your remote Mac computer.
 
(Last Update: 3/13/2014)